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ITEM #
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DESCRIPTION
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STATUS COMMENTS
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1-1
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Decide who will take minutes at this meeting.
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COMPLETE.
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1-2
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Review the overall process of merging to ensure
common understanding.
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COMPLETE (more or less).
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1-3
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Prepare a common announcement to inform
parishes that the merger process is starting. Decide the date of
the announcement so all parishes receive the same information at
the same time.
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COMPLETE.
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1-4
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Decide how to introduce the CORE TEAM members
to the merging parishes.
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Not done.
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1-5
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Set the date, time, and place of the next 2, 3,
and 4 meetings. Rotate the locations among the merging parishes
whenever possible.
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Not done during Meeting 1.
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1-6
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Ask Pastors to complete the "Facts About the
Parish" form for Meeting 4 and make the needed number of copies
(see Merger Manual, Appendices: Section B, Forms)
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Not done or at least never distributed.
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1-7
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Decide who will inform the participants of
meeting 4 of the venue and whether you will have written agendas,
how they will be created, distributed, and who will take minutes.
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Not done - probably why Meeting 4 was a
disaster.
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1-8
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Prepare for the Meeting 2 agenda, setting a
typical format, and normal length of meetings.
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Not done, but then neither was Meeting 2
agenda.
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2/3-1
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Orientation to the role and focus of the work
of the CORE TEAM in the merger process. The focus should always
be to bring the merging parishes into one, to prepare for the
administration and staff of the new parish, to strengthen
ministries toward greater vibrancy.
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COMPLETE (more or less).
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2/3-2
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Decide whether there has been sufficient
attention paid to the grieving process. If needed revisit and
arrange for any of the six processes for Coping with Change
(see Section A-6) to aid the merging parishes with grieving.
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Not done.
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2/3-3
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Discuss and decide on some community-building
events or processes which can bring the merging communities
together.
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Not done -
discussed having event on Feb 14, but never did. Communicated
some Christmas events to other parishes. "Community" Penance
service - around 25 attended from all 3 parishes - almost all
from Q of A.
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2/3-4
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At Meeting 2, distribute and discuss the
information provided on the form "Facts About the Present
Parish" (Appendices: Section B) completed by the pastors.
Parish Profiles already completed for priests applying to be
CONVENERS should also be made available.
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Not done.
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2/3-5
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Arrange to gather information about the
history, customs, and traditions of each parish.
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Not done.
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2/3-6
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Name the values, skills, and present feelings
the parishes hold in common.
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Not done.
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2/3-7
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Brainstorm effective ways to communicate to the
parishes as a whole.
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Not done.
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2/3-8
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Prepare for Meeting 4 with the Pastoral
Councils, Finance Councils.
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Not done other than to set date and place.
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4-1
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Orientation to the merger process to ensure
common understandings.
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COMPLETE (more or less).
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4-2
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Clarification of the different leadership roles
in the merger process.
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COMPLETE (more or less).
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4-3
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Pastoral Councils members discuss their own
Parish Overview Worksheets (Merger Manual, Appendices: Section B
Forms) and the Financial Summaries.
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Not done - at time of meeting only Q of A had
been given the worksheets. Financial summaries not discussed at
all - only cost of priests discussed in generic terms.
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4-4
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There is no meeting 4, agenda 4 item listed.
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N/A
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4-5
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Observations and discussion areas should be
reflected in the minutes.
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Not done.
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5-1
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Decide which values and priorities need to be
brought forward to the new parish based on the data gathered about
each parish in the merger and the input from the Pastoral Councils
and Finance Councils, Parish Profiles, history, customs, and
traditions will need to be considered in accord with the Facets of
a Vibrant Parish. It is important that the new parish moves
toward vibrancy. Past practices of all the parishes need to be
considered to see which ones should be brought forward, modified,
improved, or consolidated.
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Not done.
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5-2
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Discuss an initial outline of a plan and
timeline, using the general outline of sections in the Merger
Manual, to accomplish tasks in order to establish the new parish.
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Not done.
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5-3
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Decide what committees are needed to assist
their work. Be clear about their goal, the scope of their task
and put that in writing. Decide on the means of selecting
membership and chairpersons and how committees will report.
(Short written reports are very helpful to keep CORE TEAM meetings
moving).
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Never discussed what committees are needed -
mandated, then discussed each committee briefly.
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5-4
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Decide on ways to communicate with the
parishioners and councils of the merging parishes (see Merger
Manual, Section A, "Communicating during a Time of Change,"
p.7).
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Not done.
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5-5
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Set a visit time to walk through each of the
facilities of the current parishes.
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Only partially done prior to Malaga having CORE
TEAM members . Convener stated that he has no intention of
completing.
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5-6
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Prepare for the Meeting 6 agenda.
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Not done.
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6-1
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Written reports given by committee
chairpersons.
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Three committees presented written reports -
all were very formational/preliminary.
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6-2
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Continue discussion regarding a draft of an
overall plan. In the planning always focus on ways to bring the
parish communities together, spiritually, socially, and
ministerially.
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Not done.
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6-3
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Begin to develop a comprehensive draft of a
plan of how the new parish will use the existing facilities.
Ultimately this plan is presented for diocesan review to ensure
that it complies with both canon law and civil law.
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Not even started - listed some of facilities
to be considered.
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6-4
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Begin working with the naming process for the
new parish. This is not intended to be accomplished in one
session (See sample process, Merger Manual, SECTION D-7, page
51-55.)
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Not even started.
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6-5
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Prepare for Meeting 7 agenda.
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Not done.
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7-1
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Report on the social, liturgical, and
information calendar for promoting unity among parishes.
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Pushed off until September for social. No
mention of liturgical or informational.
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7-2
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Complete the draft regarding the use of the
facilities so it can be submitted for review by the Diocesan
Merger Review Committee.
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Not even started - committee has not met.
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7-3
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Report on the continuing engagement of the
parish with the process of naming the parish.
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Pushed back to September.
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7-4
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Discuss how to blend parish ministries and what
methods are appropriate for each ministry and program.
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Talked briefly of what will do in future,
mostly related to music. No substantive discussion.
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7-5
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Discuss the composition and role of a staffing
committee to assist the PRIEST CONVENER and CORE TEAM with the
hiring of personnel for the new parish.
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COMPLETE.
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7-6
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Prepare the Meeting 8 agenda.
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Not done.
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